Sara Antel

Executive meetings · Retreats · Hotel sourcing

Hi, I’m Sara Antel.

I help Executive Assistants, Chiefs of Staff, Operations leaders, and nonprofits plan executive meetings, retreats, and hotel sourcing without adding another full-time employee.

When important work lands on your desk, I step in with the structure, judgment, and follow-through to help your team move forward with confidence.

Start a conversation See how I help

You already have a full-time job

You weren’t hired to become a meeting planner.

But somewhere along the way, the leadership retreat, board meeting, room block, executive travel, or annual gathering landed on your desk.

I know that position because I spent roughly a decade supporting executives while also planning meetings, events, and travel. My role is to take ownership of the work without creating another project for you to manage.

How I help

Senior-level support, exactly where you need it.

01

Executive meetings & retreats

Planning and operational support for leadership offsites, board meetings, annual planning sessions, investor events, and mission-driven gatherings.

  • Project plans and timelines
  • Venue, vendor, and attendee coordination
  • Run-of-show and onsite support
  • Executive-ready communication
02

Hotel sourcing & room blocks

Venue research, hotel comparisons, and contract negotiation for meetings, retreats, group travel, and executive programs.

  • RFP development and sourcing
  • Rate and concession negotiation
  • Attrition, cutoff, and risk review
  • Clear decision recommendations
03

Fractional event operations

Ongoing capacity for organizations that need an experienced operator but do not need another full-time hire.

  • Meeting and event systems
  • Vendor and contract management
  • SOPs, documentation, and workflows
  • Overflow and transition support

What changes

You get capacity without losing visibility.

Time backYou stay focused on your actual role.
Clear decisionsYou get recommendations, not a pile of options.
Reliable ownershipNothing important falls through the cracks.
Calm executionYour leaders and attendees experience a thoughtful, well-run meeting.

Selected experience

Trusted with complex work for more than a decade.

Executive & board meetings

Planned and supported quarterly executive meetings, annual board meetings, leadership offsites, and travel for senior teams.

Group travel & logistics

Managed 25+ programs annually, with budgets up to $350,000 per tour and groups of up to roughly 225 travelers.

High-stakes events

Supported a 4,000-person campaign event involving venue operations, security, attendee flow, and multiple stakeholder teams.

Operational infrastructure

Built processes, documentation, contract systems, and fractional support for founders, nonprofits, family offices, and leadership teams.

Organizations and teams supported include

Earth Species Project Center for Humane Technology Ligo Partners Ballotpedia Radius Sports Group Obama reelection campaign White House Office of Presidential Correspondence

What clients say

Reliable ownership is the through line.

“Working with Sara has been a game-changer for our operations. She has a knack for juggling logistics while making sure nothing falls through the cracks.”
Cindy Mihalova · Family Office Executive
“Sara was instrumental to bridge the gap from having very limited support until I was able to bring on a full-time support team.”
Aza Raskin · Co-Founder, Earth Species Project & Center for Humane Technology
“Sara was a huge asset to our team as we worked to streamline and document our event planning process.”
Upwork client · Event operations engagement
“She keeps projects moving forward calmly, efficiently, and with a good humor that never fails.”
Sara Key · Former colleague
“Many attendees complimented the ease of check-in, quality of the rooms, and high level of service Sara arranged for us.”
David · Dollar General
“Everything was perfect and pretty seamless. There is no question we couldn't have done this without you.”
Jane Lawton · Earth Species Project

About Sara

I understand both sides of the assignment.

I spent years as the person behind the scenes—supporting executives, managing calendars and travel, coordinating vendors, and taking on meetings that had to go well even when planning them was only one part of my job.

That experience shapes how I work today. I communicate clearly, make thoughtful recommendations, anticipate what leadership will need, and take ownership without asking you to manage me.

My working style

Calm under pressure. Direct when needed. Thoughtful with people. Focused on the outcome.

Let’s talk

Have an important meeting on your plate?

Tell me what landed on your desk and where you need support. I’ll let you know quickly whether I’m the right fit.

Email Sara